PA to Director - Leeds, UK

PA TO DIRECTOR (Perm) | 37.5 hours per week | Leeds City Centre, United Kingdom | Salary £21,500 to £23,000 per annum DOE

This role will support our Director and report to our Office and Facilities Manager. We are looking for individuals who have demonstratable previous experience of working in a fast-paced and rapidly growing business.


Main aspects of the role:
• Manage Director’s outlook mailbox and calendar, assessing priority of appointments and
   reallocation as necessary
• Process and respond to incoming correspondence, including screening telephone calls to
   the main office line
• Booking and arranging travel, transport and accommodation, including the acquisition of
   visas or other associated travel documentation
• Organising meetings, attendance at events and conferences
• Liaising with stakeholders at all levels, including suppliers and customers
• Prepare meeting agendas, perform research for meetings and take minutes/ notes
• Involvement of assistance towards non work-related activities as and when required
• Prepare meeting rooms for business lunches, ordering food and drink as required
• Ability to offer a degree of flexibility regarding out of hours contact, given the nature of the
   business

We are looking for applicants with the following:

Experience:
• Previous relevant experience in a similar role for a fast-paced business
• Ability to positively respond to and accept changes associated with rapid business growth   
• Demonstratable resilience in managing a high workload and conflicting priorities, whilst
   working under pressure and to tight deadlines
• Experience of dealing with stakeholders at all levels of seniority, confidently and
   respectfully articulating sometimes difficult messages
• Experience of managing electronic diaries and scheduling meetings, including the creation
   of agendas
• Proficient in Microsoft Office and standard IT applications
• Experience in taking notes or minutes accurately
• Evidence of working in an environment that offers constructive professional feedback and
   using this as a positive continuous improvement opportunity

Skills:
• Exceptional influencing and negotiating skills
• Ability to adhere to and maintain the highest levels of confidentiality
• Keen attention to detail, maintaining high levels of accuracy
• Excellent communication skills (both verbal & written)
• Integrity and honesty
• Excellent organisational skills with the ability to coordinate and prioritise activities
• Innovative and proactive with a problem-solving approach
• Determined and committed to meet the highest quality standards
• Ability to establish and maintain effective working relationships at all levels internally and
   externally, including customers and suppliers
• Ability to handle and prioritise a heavy workload, whilst remaining calm under pressure
• Enthusiasm and self-motivation, with a desire to succeed
• Positive approach to challenges, demonstrating resilience and flexibility
• Ability to work under own initiative and independently with minimal supervision

Qualifications:
• Degree level qualification in Business Administration or another relevant subject
   (Desirable)
• As a minimum, GCSEs in Maths and English at level 4 or C grade (or functional skills level
   2/ equivalent qualification)
• Additional qualifications in Business Administration, Administration or other relevant
   qualification
• Customer Service or equivalent qualification


If you are interested in finding out more about this position or would like to apply for the same, please send your CV and covering letter to the HR Manager on [email protected] for review.